Is transcription important anymore?
  • April 2024
    M T W T F S S
  • April 2024
    M T W T F S S

Is transcription important anymore – keeping records, going back, and legal?

Is transcription Important Anymore?

Is transcription important anymore? Do you have any doubts about the necessity of transcribing services for your company or even for you? Here, we look at how transcribing might enhance your conversations and support the upkeep of a knowledge base.

Major Benefits of Transcription

Is transcription important anymore?

Transmission of audio files into written text get assign to transcribers. Speeches, conference calls, court hearings, business meetings, interviews, and other situations might be dealt with here. One of the most crucial elements of transcription is accuracy. The finished product must accurately reflect the audio or video content.

Improve Comprehension

It is always simpler to study written language. Reading allows your brain to process information more quickly and effectively than hearing. Imagine a student reading the course notes aloud. Or a judge reads through a court case transcript before handing down a decision. Or even a doctor makes a diagnosis based on a written explanation of a patient’s symptoms.

Transcription provides the information in the most realistic style in all of these situations and more. As opposed to hearing, when the listener is forced to keep up with the speaker’s pace, reading allows the reader to process the information at leisure. You can’t listen at your own pace. You can read only some of the documents when reading. Even skimming through it will give you a unique understanding of the topic. Alternatively, you could focus solely on the sections that apply to you. You have more options for how to absorb content when it is in text.

Improving accessibility

Is transcription important anymore?

Due to heavy accents and incorrect pronunciations, audio content can be challenging to listen to. Low-quality recording equipment, ambient noise, weak speaker volume, and other factors could also affect the recording’s quality. The material is precise and available with a transcript. It can get translate into the preferred language of non-native speakers.

Optimization for search engines

One of the most influential online marketing methods is search engine optimization (SEO). SEO ensures that when potential customers look for similar content, Google and other search engines will show your site as relevant. The written content is simpler to find than audio or video information.

Make sure the transcript includes pertinent keywords, the expressions most people will use to search on Google. Here, you want to raise your site’s ranking so it might appear on the top page of search results. You get constant traffic from a high ranking, which you can turn into paying customers.

Do More With The Content

You can produce more content for marketing using the transcript. Consider blogs, articles on social media, ebooks, image captions, and even subtitles. Written material is versatile and can get use in various ways, making connections with your target audience simpler.

Because they require less storage, transcripts are also simpler to share. The transcript takes up a few kilobytes compared to a 30-minute film that can use a gigabit or even more. This makes transfers simpler and quicker, especially for users of erratic internet.

When a company has a limited capacity and a lot of information to keep, the storage issue also arises. Documents written down rather than in video or audio format will take up much less space.

Four types of Transcriptions

Verbatim transcription:

This sort of transcription, also known as natural or strict verbatim, is one of the most thorough ones accessible. It seeks to record the speaker’s words and any filler words, pauses, and nonverbal cues present in the recording. As a result, verbatim transcripts are frequently lengthy and in-depth. Verbatim transcriptionists may also record interruptions, conversational affirmations like “right” or “uh huh,” and overlapping speech if the audio features numerous speakers.

Included are verbal and nonverbal cues like coughing, pauses, and laughter. There may also be background noise from the crowd or background noise like talking.

Not included are sounds like police sirens, thunder, or construction that are unrelated to the transcript or that could unnecessarily disrupt the reading.

Edited transcription:

The default setting for transcribing services is often edit transcription, also known as clean verbatim transcription. Similar to verbatim transcription, it is dedicate to keeping the text’s intended meaning. A properly adjusted transcription won’t paraphrase the text or, in any other manner, alter its meaning. It does not, however, attempt to capture the speaker’s communication style. Stammering, needless non-verbal communication, and filler phrases like “like” or “you know” are frequently ignore. This is because they don’t significantly alter the text’s meaning. Edited transcription instead seeks to establish a compromise between completeness and readability.

Included: All of the speaker’s crucial speech.

Not included: Ambient noise, sounds, and non-verbal communication. Also removed are filler words or sentences that have no bearing on the meaning.

Intelligent transcription:

This service, also known as intelligent verbatim transcription, focuses primarily on turning audio recordings into clear, understandable writings. Compared to the types of transcription described above, there is far greater room for editing and removing speech fragments with this transcription. Intelligent transcription seeks to convey the meaning of the speech in the most natural way possible rather than adhering simply to the speech. Repetition of sentences and phrases get cut out, and the sentence’s grammar get rearrange.

Include is a tape version that emphasizes conveying the message of what is spoken clearly. Grammar and punctuation mistakes get fix as necessary.

Not included: The final result will be free of all filler words, repeats, and off-topic material in addition to noise and nonverbal signals. Although the words utter not match the transcript, the meaning of what is said should get include.

Phonetic transcription:

The specialized form of transcription known as phonetic transcription is very different from the previously stated audio transcription categories. It seeks to record how speakers produce sounds, focusing on word pronunciation. This can also include annotation of the speaker’s tonal peaks and valleys and how various sounds blend in the audio. 

Included is a phonetic alphabetical list of every sound the speakers make in the recording. There may also be additional annotations describing the speaker’s intonation. It’s essential to find out if your phonetics will also come with a more conventional transcript.

Not included: Noises that may interfere with the transcript.

Which transcription would be standard in your field?

You might believe that all businesses and organizations adhere to a standard for transcription. This might be the case, but it’s not a set rule. Take a look at the examples below.


Edited transcription is ideal when creating a legal brief from an audio file of an attorney speaking. And it would not be appropriate or required to incorporate spoken pauses like “uh” or cough noises.


There are several different types of transcription used in the film industry. As an illustration, audio files from a movie shoot may need to be transcribe for post-production editing. In this situation, verbatim transcription is the best option. Edited or intelligent verbatim transcription is the best option for transcribing a documentary if the text will likely get use to convert the content into other languages.

Business communications:

Because they are typically official, flawless, and brief, verbatim transcription of business communications should be edited or accurate.


Depending on the readership or audience and the publication type, the optimum transcription type to utilize is determined. Typically, complete verbatim transcription would not get use in legal, medical, or business writing.


It depends on the show’s purpose, target audience, and host. Verbatim transcription is the appropriate when every nuance of a podcast is anticipate. Verbatim is inappropriate if the podcast discusses the best practices for medical safety.


Medical transcription gives healthcare organizations a way to outsource, among other things, the transcription of clinical audio that has been voice-captured. If the transcriptionist has skill in both medical transcription and the subject matter get transcribe, intelligent verbatim transcription may get the best option in this situation.


The study of human speech, including the components, nature, structure, and modification of language, is known as linguistics, according to Merriam-Webster. Any of the four transcribing styles we discussed could get use by linguists, depending on the subject and target audience.


This is another instance where the use and audience are essential. The phonetic translation may be necessary if you’re transcribing a tape of a speaker using British English for an American audience, and it’s crucial to maintain British pronunciation.